Instaspace Ltd is committed to respecting and protecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client.
It is the intention of this privacy statement to explain to you the information practices of Instaspace Ltd in relation to the information we collect about you.
For the purposes of the GDPR the data controller is:
Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
We are a limited company in Ireland (CRO Number 121297) and operating since 1987. We design manufacture and delivery quality modular accommodation to Irelands Educational, Commercial, Medical and Pharmaceutical, Administration and Recreational Sectors. All of our Modular and Portable Structures are available for Purchase or Rental at highly competitive rates
Our Data Protection Officer / GDPR Owner and data protection representatives can be contacted directly here:
When using our contact form(s) you will asked to enter information such as your name and contact detail. We use these detail to assess your request and may use these to contact you for further information or answer your request. When using our contact form the information you submit is stored in our website database (encrypted) as a back-up for a period of 15 days after which it is deleted automatically. The original enquiry is sent to our offices by email and falls under our emails retention policy.
Should you request a quote your details will be added and stored in our CRM. It will be deleted after a retention period of 6 months once we receive an answer from you.
Customer's details will be stored in our CRM for the purpose of liaising with you and will be stored for as long as you are a customer with us. If leaving us your detail will be deleted within 6 months of being notified by you that you no longer wish to use our services.
We have taken extra steps to insure the data you provide us with is dealt with in a safe manner:
Our site is hosted on SSL (secure socket layer) which means communications between the site and server are fully encrypted (for instance when you submit a contact form)
Emails sent to us by our site are sent via TLS (Transport Layer Security)
Statistics: we use statistics on the website which provide us with essential information such as the most visited pages, where users are coming from (search engines, links etc). These are set up to NOT track your full IP address and therefore do not collect personal information.
Please note that:
Our website is hosted in Ireland
Our CRM is hosted in Ireland
Our emails are hosted by Microsoft Office 365 within the EU
In order for us to provide you with quotations or for the purpose of general enquiries Instaspace Ltd need to collect personal data. Our reason (lawful reason) for processing your data under the GDPR is:
Your details is required in order for us to contact you back and provide you with the information you have requested
In the event of a quote request the details entered will be used to provide you with a quote and possible subsequent follow up in regards to your request
In any event, Instaspace Ltd are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
Instaspace Ltd will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.
In the case of enquiries we do not share your data. In the event where you would become a customer we may pass your personal data on to third-party service providers contracted to Instaspace Ltd in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Instaspace Ltd procedures or their internal procedures.
If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.
The third parties that we may pass your personal data to are:
Instaspace Ltd facilitate you, our clients, rights in line with our data protection policy and the subject access request procedure. This is available on request.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
All of the above requests will be forwarded on should there be a third party involved as we have indicated in the processing of your personal data.
Retention of your personal data
Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. Instaspace Ltd will process personal data in accordance with our retention schedule. This retention schedule has been governed by our internal governance.
In the event that you wish to make a complaint about how your personal data is being processed by Instaspace Ltd or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Instaspace Ltd data protection representatives Data Protection Officer / GDPR Owner
If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.
Your privacy is important to us. If you have any queries, questions or comments regarding this Statement, please do not hesitate to contact us.